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How GalleryID Desktop works

Getting started and ingest

Set your MatchID settings and metadata templateIngest from a cardBrowse your photos

MatchID

Index reference headshotsTag photos with MatchIDTurn camera voice memos into names

CaptionID

Set a roster on a folderTag photos in the photo window

Metadata

Build an IPTC template with tokensFill fields from the camera with ExifIDFix a wrong value across a folder

Culling and editing

Cull out-of-focus photosCrop and straightenAdjust tone and colour

Files and delivery

Copy, move and rename filesExport, watermark and sharpenSend named files over FTPSend photos to GalleryID Cloud

Camera and phone

Caption on your phone as the camera sends, with SidelineID

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Browse an unplugged drive with CatalogBack up and restore

Reference

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Desktop help›Getting started and ingest›Set your MatchID settings and metadata template

Getting started and ingest

Set your MatchID settings and metadata template

Set these once. They decide which people MatchID compares against, how sure it has to be before it writes a name, and which fields the name goes to.

Where the settings areScopeTuningBlurry facesFace sizeDefault templateGood to know

Where the settings are

  1. 1

    Open Settings

    Press ⌘,.
  2. 2

    MatchID Settings

    Scope, tuning, blurry faces and face size. Everything on this page except the template.
  3. 3

    MatchID Metadata

    The Default template: which fields a name is written to when someone is tagged.
The defaults are calibrated for team sports. Start with them and only change a setting when Review tells you to.

Scope

MatchID scope: Job roster or Entire Database

Which indexed people MatchID compares each photo against.

OptionWhat it does
Job roster (default)Only the teams set for the folder. A match photo only sees the two teams on the field.
Entire DatabaseEach person you've ever indexed. Slower, and more look-alikes to pick from.
One team beats the whole library, for speed and for accuracy. Use Entire Database only when a folder has no roster set yet.

Tuning

MatchID tuning: Required confidence, Review depth, Auto-approve and Reference learning
MatchID tuning: Standard confidence, Fewer weak review depth, auto-approve and reference learning on.

Required confidence

Where auto-approve starts.

OptionWhat it does
Standard (default)Most auto-approves.
CautiousFewer auto-approves, more in Review.
StrictFewest auto-approves, most in Review.
Strict isn’t the “better” setting. It auto-approves less and sends more faces to Review for you to confirm.

Review depth

Where the Review queue stops, separate from where auto-approve starts.

OptionWhat it does
All matches (default)The deepest queue.
Fewer weakHides the weakest matches.
Strongest onlyThe shortest queue.
Tightening it hides matches, it never discards them. Switch back and they reappear without reprocessing.

Auto-approve and Reference learning

SettingOnOff
Auto-approveMatches at or above the confidence level are approved and written straight away. The rest go to Review.Each match goes to Review. Nothing is written until you confirm it.
Reference learningFaces you add as references in Review improve later matching. Takes effect on the next job.References are kept but not used for matching.
Names are confirmed. Never guessed. A name is written one of two ways: you confirm it, or it clears the confidence line you set here.

Skip blurry faces

Skip blurry faces: Off, Low, Medium, High

How hard MatchID drops out-of-focus faces before they reach Review. Motion blur strips the detail recognition depends on, so a blurry match is more likely wrong than right.

OptionWhat it does
OffKeeps everything.
LowDrops heavy blur.
MediumDrops obvious blur.
HighKeeps only sharp faces.
Start at Medium. If too many soft faces land in Review, move to High and run it again. Action frames score lower than portraits, so pick by what you photographed.
This is about faces at match time. Flagging whole frames as blurry is Blur Cull, a separate setting under Browse & Preview.

Face size

Face size: More faces, Balanced, Fewer faces

The smallest face MatchID tries to identify, measured against the largest face in each photo.

OptionWhat it does
More facesIncludes smaller faces, background and action players.
Balanced (recommended)The middle ground.
Fewer facesProminent faces only. Keeps spectators and the far bench out of Review.

The Default template

Settings, MatchID Metadata, with the Default XMP template card
Settings ▸ MatchID Metadata lists the fields the Default template fills.

The Default template decides which fields get a name when someone is tagged, by MatchID or from a roster with CaptionID. Any folder without a template of its own uses it.

  1. 1

    Open it

    Settings ▸ MatchID Metadata ▸ Edit default template… opens the ⌘I editor in Default template mode.
  2. 2

    Place the tokens

    Put {person_name}, {jersey_number} or a long form such as {matchid_long2} in the fields you want written.
  3. 3

    Save as Default

    New folders start from it. The Person Defaults button in the editor copies its token placement into any other template.
The IPTC editor in Default XMP Template mode, with roster and MatchID tokens
The editor in Default template mode. The banner says which template you're editing.
Tokens only fill in when a person is tagged, so the same template works on the whole folder. The file only ever gets finished text, never a raw token.

Good to know

  • •⌘I is also the one-off editor. Type a roster code between delimiters, such as \h1\, in any field to expand it.
  • •Names write to the file in XMP and IPTC metadata, with a sidecar for RAW. Photo Mechanic, Lightroom and Capture One read them, and the names go wherever the file goes.
  • •Nothing is locked in the app.

Related

Build an IPTC template with tokens →Index reference headshots →Tag photos with MatchID →Ingest from a card →
GalleryID

Athlete naming for sports photographers and athletic departments. GalleryID Desktop ingests, culls and captions on your own computer, and nothing is uploaded; SidelineID is Desktop on your phone at the game. GalleryID Cloud is the hosted archive you search by athlete name. The built-in Roster Library covers NCAA Division I, II and III and the major US pro leagues.

Find photos by athlete, not by filename.

iPhone and Android apps for both products →

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© 2026 GalleryID. All rights reserved.Built by working sports photographers, on the same deadline you are.macOS, Windows and the web.

Photo Mechanic and Photo Mechanic Plus are trademarks of Camera Bits, Inc. Lightroom, Photoshop and Adobe are trademarks of Adobe Inc. Capture One is a trademark of Capture One A/S. Sideline Captions, Caption Pro, PhotoShelter, SmugMug, Zenfolio, Pixieset, Pic-Time and all other product and company names referenced on this site are trademarks of their respective owners. GalleryID is not affiliated with, sponsored by, or endorsed by any of them. Those names are used here only to identify the products being described or compared, and any comparison reflects each vendor’s published documentation at the time of writing.