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Help home

Start here

How GalleryID Desktop works

Getting started and ingest

Set your MatchID settings and metadata templateIngest from a card

MatchID

Index reference headshotsTag photos with MatchIDTurn camera voice memos into names

CaptionID

Set a roster on a folderTag photos from a roster with CaptionID

Metadata

Build an IPTC template with tokensFix a wrong value across a folder

Culling and editing

Cull out-of-focus photosCrop and straightenAdjust exposure, colour and tone

Files and delivery

Copy, move and rename filesWatermark, sharpen and exportSend named files over FTPSend photos to GalleryID Cloud

Archive and backup

Browse an unplugged drive with CatalogBack up and restore

Reference

Keyboard shortcutsActivate a computer and manage devices

More

TutorialsContact supportYour Desktop account
Desktop help›Reference›Keyboard shortcuts

Keyboard shortcuts

Everything without the mouse.

Grouped by where they fire. On Windows and Linux, swap ⌘ for Ctrl.

Global

Work anywhere in the app.

⌘,Open Settings
⌘/Open the in-app Help page
⌘OOpen folder in a new Browse tab
⌘GIngest from card
⌘FSearch by person name across all folders
⌥⌘FFind in this folderFilename or any metadata field
⌥⌘RFind & replace in metadataSelection or entire gallery
⌘IMetadata editor (selection-aware)
⌘USend selection to FTP
⌘⇧UExport selection to ZIP
⌘RReveal in Finder
F2Bulk rename selection

View navigation

Jump to a top-level page. ⌥ avoids colliding with the rating (⌘ plus number) and color (bare number) shortcuts.

⌥⌘1Dashboard
⌥⌘2Browse
⌥⌘3MatchID People
⌥⌘4Rosters
⌥⌘5Reports
⌥⌘6Catalog

Browse · ratings, color labels, protect

Applied to the current selection. Bare numbers set the COLOR label, in Photo Mechanic’s Color Class order, and ⌘ plus a number sets the star rating — the same keys work in the grid, the preview, and the cull view. Stars, labels, and the protect tag sync to XMP, so Photo Mechanic and Lightroom see the same values, and theirs show up here. Protect guards frames from deletion, not from captioning: tagging or editing metadata on a locked photo clears the file lock and writes, Photo Mechanic-style, and locked frames ingest from a card cleanly with the protect tag carried into the copy.

⌘0 – ⌘5Set rating on selection⌘0 clears
TToggle protect on selectionAny unprotected turns all on; all protected clears
0Clear color label
1Green label
2Red label
3Orange label
4Yellow label
5Purple label
6Cyan label
7Blue label
8Trash label

Browse · filter bar

Filter chips show only matching photos on a plain click (click the active chip again to clear) and select the matching photos on ⌥-click. Add ⌘ or ⇧ to the ⌥ to grow the selection. The All / Selected toggle narrows the grid to the current selection. Protected means marked in-camera or tagged in Photo Mechanic.

F1View all, clears the filters
F3Filter: protected only
F4Filter: unprotected only
⌥1 – ⌥8Toggle color-class filterSame 1–8 order as bare-digit Set Color
⌥0Clear color filters
⌥⇧0 – ⌥⇧5Toggle rating filter
⌥ click chipSelect matching photos instead of filtering

Browse · selection and navigation

Work the grid and the tabs. Arrow keys move a cursor through the contact sheet and scroll it into view as you go, and closing any full-screen view leaves the grid sitting on the photo you were last looking at.

← →Move one photoSelects it and scrolls it into view
↑ ↓Move one rowA row is however many columns you have set
⇧ + arrowExtend the selectionSame idea as ⇧-click
⌘ASelect all visible photos
⌘⇧AClear selection
EscClear selectionSame as ⌘⇧A
⌘⌫Move selection to TrashRecoverable from Finder until emptied
⌘ clickAdd photo to selection
⇧ clickRange selectFrom the last anchor to the clicked photo
Enter / IOpen the photo editorSame key as the browser
Space / FFull-screen viewFlag ratings and colors at max photo size
⌘WClose current Browse tab
⌘[Previous tab
⌘]Next tab
⌘⇧NToggle Folder navigator
⌘⇧MToggle MatchID panel

Preview modal

When the full-screen photo viewer is open it owns its own keys, and Browse shortcuts stop firing. The zoom slider in the footer works the same way as the cull view’s — quarter steps of the fitted photo — on the tagging and Edit views. The crop surface stays fitted, so the crop rectangle keeps lining up with what actually gets delivered. Closing leaves the grid sitting on the photo you were looking at, however far you paged.

EscClose preview
ITag viewC and E are the other two
← →Previous / next photo
TabNext photo
⇧ TabPrevious photo
1 – 8Set color label (no modifier)0 clears
⌘0 – ⌘5Rate current photo⌘0 clears
⌘N / ⌘BSave and go to next / previous photoWorks while typing a caption — the caret returns to the same field
⌘→ / ⌘←Save and go to next / previous photoIdentical to ⌘N / ⌘B, on the keys the browser version uses
⌘KJump to the tag boxWorks while typing a caption
⌘C / ⌘VCopy / paste EDITS between photosEdit tab only: the sliders and curve, not the file. ⇧⌘C / ⇧⌘V still work
\ (hold)Before / afterEdit tab only
EnterApply the cropCrop tab only
TToggle protect on current photo
+ −Zoom in / outQuarter steps from the fitted photo; drag to pan
Z / ⇧ZCycle zoom

Full-screen cull view

Press F in Browse for a distraction-free flagging pass: the photo at maximum size under one banner with the stars and color labels, all clickable. Two banner toggles decide whether setting a star or setting a color auto-advances to the next photo (clearing never advances), and both are remembered. A zoom slider sits where the filename used to be — the name now reads along the bottom with the dimensions and file size. Zoom runs in quarter steps of the fitted photo, so the first press enlarges by 25% rather than jumping straight to full pixels, and you drag to pan, which is the focus check. The slider’s left end is Fit, so dragging it back is the reset. The zoom level carries to the next photo, letting you check a whole run at one magnification, while the pan re-centers. Closing leaves the grid sitting on the photo you were looking at.

Space / FOpen from BrowseEsc closes
1 – 8Set color label0 clears; advances when the color toggle is on
⌘0 – ⌘5Set rating⌘0 clears; advances when the star toggle is on
← → / TabPrevious / next photo
⌘B / ⌘NPrevious / next photo
⌘← / ⌘→Previous / next photo
+ −Zoom in / outQuarter steps from the fitted photo; the level carries to the next photo
dragPan the photoOnce zoomed past Fit
RReset to fitOr drag the slider to its left end

MatchID review

Inside the review screen. ⌘N and ⌘B work even while the caret is in a caption field — edits save first, and the caret lands in the same field on the new photo.

← →Previous / next photo
⌘NSave and go to next photoCaret returns to the same caption field
⌘BSave and go to previous photoCaret returns to the same caption field
⌘KJump to the tag boxWorks while typing
AApprove every pending match on this photoNothing pending — nothing happens
RReject every pending match on this photo
EscClose review

Modals and editors

EscClose modalTriggers the unsaved-changes prompt when dirty
EnterConfirm in Save As and quick-name fields

Metadata fields

Type the delimiter (set in Settings ▸ Browse, default \) around a code to expand it from the bound roster.

\h1\Insert column B of row 'h1'First letter plus number identifies the row
\h1#2\Pull column C instead#2 is column C, #3 is column D, and so on
GalleryID

Athlete naming for sports photographers and athletic departments. GalleryID Desktop ingests, culls and captions on your own computer — nothing is uploaded. GalleryID Cloud is the hosted archive you search by athlete name. The built-in Roster Library ships 18,815 team rosters and 474,304 athletes across NCAA Division I, II and III and the major US pro leagues.

Your archive knows who’s in it.

GalleryID Cloud on the go

Download GalleryID on the App StoreGet GalleryID on Google Play

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Photo Mechanic and Photo Mechanic Plus are trademarks of Camera Bits, Inc. Lightroom, Photoshop and Adobe are trademarks of Adobe Inc. Capture One is a trademark of Capture One A/S. Sideline Captions, Caption Pro, PhotoShelter, SmugMug, Zenfolio, Pixieset, Pic-Time and all other product and company names referenced on this site are trademarks of their respective owners. GalleryID is not affiliated with, sponsored by, or endorsed by any of them. Those names are used here only to identify the products being described or compared, and any comparison reflects each vendor’s published documentation at the time of writing.