Build an IPTC template with tokens | GalleryID Desktop Help

IPTC templates

Templates and tokens.

A template decides which fields get written, and a token decides what goes in them.

Tokens stay tokens in the template and only resolve when a person is tagged, so the same template works on the whole folder. Anything you type by hand around them is left alone. Two tokens placed side by side with nothing between them are treated as one choice: the first that has a value for that person wins, which is how a roster column and a MatchID long form can share a field. The files themselves only ever contain finished text, never a raw token.

Person tokens

Resolved for each person tagged on the photo.

{person_id}

Person ID

e.g. RU-12345

{person_name}

Person Name

e.g. Jordan Smith

{jersey_number}

Jersey Number

e.g. 9

{category}

Category

e.g. Beach Volleyball

{grade}

Class

e.g. Senior

{team}

Team

e.g. Riverdale Wolves

{position}

Position

e.g. Forward

{reference}

Reference

e.g. REF-4821

{notes}

Subject Notes

e.g. (free text)

Long-form tokens · MatchID

Wire-service caption styles, built from the indexed subject. Missing parts drop out cleanly.

{matchid_long1}

Team Name (N)

e.g. Riverdale Wolves Marcus Cole (12)

{matchid_long2}

Name #N of Team

e.g. Marcus Cole #12 of Riverdale Wolves

{matchid_long3}

Team position Name

e.g. Riverdale Wolves quarterback Marcus Cole

{matchid_long4}

Team position Name (N)

e.g. Riverdale Wolves quarterback Marcus Cole (12)

Long-form tokens · roster file

The same four styles, built from a tagged roster row.

{long1}

Team Name (N)

e.g. Riverdale Wolves Marcus Cole (12)

{long2}

Name #N of Team

e.g. Marcus Cole #12 of the Riverdale Wolves

{long3}

Team position Name

e.g. Riverdale Wolves quarterback Marcus Cole

{long4}

Team position Name (N)

e.g. Riverdale Wolves quarterback Marcus Cole (12)

Raw roster columns

Whatever text sits in that column of the tagged row. Useful when a roster has its own column order and no header row.

{col_b}

Column B

e.g. (raw column B value)

{col_c}

Column C

e.g. (raw column C value)

{col_d}

Column D

e.g. (raw column D value)

{col_e}

Column E

e.g. (raw column E value)

{col_f}

Column F

e.g. (raw column F value)

Photo tokens

Read from the file itself, so they are the same for anyone in it.

{filename}

Filename

e.g. IMG_4823.JPG

{filename_no_ext}

Filename (no ext)

e.g. IMG_4823

{capture_date}

Capture Date

e.g. 09/14/2026

{camera_serial}

Camera Serial #

e.g. 3821094

Job tokens

From the job the photos belong to.

{job_id}

Job ID

e.g. RU-FALL26

{job_name}

Job Name

e.g. Riverdale Fall Soccer 2026

{shoot_date}

Shoot Date

e.g. 09/14/2026

{shoot_date_iso}

Shoot Date (ISO)

e.g. 2026-09-14

{organization}

Organization

e.g. Riverdale University

Assignment tokens

From the assignment attached to the job.

{event_id}

Person-Event ID

e.g. RU-26-12345

{secondary_code}

Secondary Code

e.g. ABCD1234

Edit

Edit metadata and captions

Fine-tune captions, keywords, and IPTC/EXIF on individual photos.

From the grid, select a photo and press I or Space to edit that one photo. To apply a template across many, select them all and press ⌘I.Press and hold to enlarge
The editor opens with IPTC fields on the left and the token rail on the right. Compact shows the fields you chose in Settings, and All + EXIF adds the full set with your own order kept at the top.Press and hold to enlarge