Every guide for GalleryID. Each topic says who it is for and what it needs.
Organization settings
Configure branding, AI behavior, and file naming for your organization.
Open Org Dashboard
Go to Settings
Choose a tab
Controls the look and feel of your public gallery pages at /g/your-slug. Changes apply to every public gallery in your organization.
The branded header bar shown at the top of your public gallery pages.
Two color pickers control the header appearance:
The large branded banner at the top of each gallery. This is the first thing visitors see.
Color pickers for hero text:
Gallery title typography:
Two toggles control what additional info shows in the hero:
Filter pills (People, Folders) shown in the hero area. Visitors click them to filter photos by identified person or folder. Five color pickers control their look:
How each photo card looks and what information appears on it.
| Field | Description |
|---|---|
| Thumbnail Size | Photo grid density: Small, Medium, or Large. |
| Photos Per Page | Number of photos to load at a time (10–100). |
| Primary Display Field | Main text below each photo: Person in Image, Headline, Caption, Title, Filename, Capture Date, Date & Time, or No Text. |
| Fallback Field | Used when the primary field is empty. Same options as Primary. |
| Secondary Field | Smaller subtitle below the primary field. |
| Max Names | Maximum names before showing +N (1–10). |
| Name Separator | Character(s) between multiple names (e.g. ", " or " & "). |
| Time Format | Clock format for Date & Time display: 12-Hour or 24-Hour. |
Three toggles control the card info display:
Photo Sort & Actions:
Full-screen photo viewer shown when a photo card is clicked. Three toggles:
Control what visitors can see and do on your public galleries:
Add a watermark overlay to gallery photos. Toggle Enable watermark to reveal the configuration options:
Bottom bar of each public gallery page:
Behavioral toggles and defaults for your public gallery pages:
The Custom Domain sub-tab is only available if your plan includes white-label support. It lets you fully rebrand the GalleryID interface under your own domain.
Company name, logos, and favicon for your custom domain:
The Custom Domain tab has several color sections. Each section contains color pickers that let you customize every aspect of the interface:
| Section | Controls |
|---|---|
| Core Colors | Primary, Secondary, Accent, and Link Color. |
| Buttons | Primary & Secondary button backgrounds, text colors, and hover states. |
| Text & Nav | Heading Color, Body Text, Muted Text, and Nav Active color. |
| Header, Nav & Avatar | Header background/border, inactive nav text, and avatar circle colors. |
| Page Layout | Page Background and Card Background. |
Font stack and corner rounding applied app-wide on your custom domain:
Inject raw CSS that is applied after all other branding rules. Use this for fine-grained overrides that the color pickers don't cover.
Configure auto-approve behavior for face recognition matches. Find this at Org Dashboard → Settings → Face Recognition.
With auto-approve on, a match that clears your organization's confidence bar is written to the photo without anyone reviewing it. A match below the bar goes to the Review queue for a person to confirm or reject. With it off, nothing is written until someone approves it.
The bar is calibrated for your account by GalleryID, so the toggle is the only decision here. Strong matches go through on their own, borderline ones wait. That is the standard behind MatchID: every name is confirmed, never guessed. A name is written one of two ways — a person approved it, or it cleared the bar.
When no face can be matched but a jersey number was read, MatchID files a jersey tag under the Jersey filter in the review modal. This sets whether those tags show by default when Review opens. A reviewer can still switch the filter for their own session.
A gallery scoped to one sport normally matches only that sport's roster, so the athletic director or SID on the sideline never gets a name. With this on, your staff directory rides along on each scoped gallery. Coaches keep matching from their team roster as before.
Sets the scope of facial recognition for the whole organization. Individual galleries and folders can override it.
Sensitivity is set by GalleryID, not from this tab. If Review is showing too many wrong candidates, or names you expected are not being suggested, open a support ticket and we will look at your galleries with you.
Re-Index Faces lives inside the gallery's own Settings modal, in the MatchID section. It used to sit in the gallery toolbar; the redesign moved it next to the rest of the matching controls. It is gated on the Edit tags permission.
The following settings are controlled by the site administrator and are not available in the Org Dashboard:
The feature toggle for the athlete portal, plus the download size athletes receive and the notification settings. Everything on this tab saves the moment you change it.
There is no Save Changes button. Toggles, dropdowns and color pickers commit the moment you change them, and a short message confirms in the bottom-right corner.
Text inputs behave differently on purpose. They hold what you type and show Save and Cancel underneath, so a stray keystroke cannot rewrite a name or a label before you are ready. Five fields on Gallery Pages work this way — company name, welcome text, hero gradient, name separator and footer text — as do the font and Custom CSS fields on Custom Domain, and the Organization Token.
Photographer initials in the table are a third case: they commit when you click out of the field, or press Enter.
The filename pattern, its eighteen tokens, the organization token and the photographer initials table all live under Gallery Settings → File Naming.
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